Wages and time records in New Zealand

What must be recorded

• Name, age (if under 20) and postal address
• The kind of work the employee does
• Whether the employee is on an individual or collective agreement
• The number of hours worked each day in a pay period and the pay for those hours
• The wages paid in each pay period
• The dates employment started and ended
• Holiday and leave record: annual, public, sick and bereavement leave entitlements and use

Retention

Records must be kept for at least 6 years, including after employment ends. They may be electronic, but must be producible in a readable form on request by a Labour Inspector or the employee.

Employee access

Employees may see and obtain a copy of the parts of the record that relate to them. The employer must provide it within a reasonable time.

If records are missing

A Labour Inspector may impose penalties for failing to keep records. In a wages dispute, where the employer cannot produce records, the Authority may accept the employee's account of the hours worked.

In Hatplan

• Every attendance record carries arrival, paid start and finish, break deductions, rounded hours and the site
• Every edit carries its time, author, before and after values and reason
• Exports per worker or per site as CSV / PDF, available after the subscription ends